Infobuilder Technologies, Inc. (“Company” and “Infobuilder”) is committed to protecting the privacy and security of all personal and/or sensitive information (“Personal Data”) related to its employees, clients, business partners, suppliers, and other parties that the Company will and is engaged with. For this reason, uniform practice and procedure for collecting, recording, consolidating, updating, disclosing, storing, accessing, transferring, retaining, destructing and disposing of Personal Data by the Company is hereby adopted in order to process Personal Data fairly, appropriately, and lawfully.
Collection of Personal Data
Infobuilder’s Data Protection Officer (DPO) and HR department are responsible for collecting the personal data of employees. Personal Data collection mainly happens during recruitment and the employee on-boarding process. During the application process, applicant/s may disclose necessary information in paper-based and/or electronic format. infobuilder will ensure that Personal Data is collected within the boundaries defined in this Policy. This applies to Personal Data that is collected in person, or by completing a form.
When collecting Personal Data, Infobuilder will ensure that employees and applicants:
- Clearly understand why the Personal Data is needed;
- Understand what the Personal Data will be used for and what the consequences are if he/she decides not to give consent to processing;
- As far as is reasonably possible, explicit consent from the Data Subjects should be properly obtained and evidenced by written, electronic or recorded means, and done prior to collection of Personal Data. Furthermore, as far as is reasonably practicable, the employee should be competent enough to give consent and has given so freely without any duress.
Use of Personal Data
The Company uses Personal Data mainly for the following purposes, without limitation:
- Payroll processing
- Medical assessments
- Recruitment processes
- Training and development processes
- Compensation and benefit processing
- Employee background checking processes
- Employment termination and retirement processing
- Attendance and leave management
Accuracy and Access
The Company will keep employee Personal Data as accurate, complete, and up-to-date as is necessary for the purpose for which it is processed. All employees are responsible for updating the HR department with their latest and accurate Personal Data.
The Company employs adequate organizational, physical, and technical security measures
such as password protection, encryption, firewalls and other controls, to ensure and preserve the confidentiality, integrity and availability of Personal Data. Only authorized persons from the Company have access to an employee’s Personal Data. Employees who misuse any data are subject to disciplinary action, including termination.
Retention and Disposal
The Company will retain your Personal Data for only as long as is necessary for the fulfillment of the business process. All paper-based and digital records are retained with necessary security measures based on Infobuilder’s record retention procedures.
Applicable Law and Rights
The Company upholds compliance with Republic Act No. 10173 or the Data Privacy Act of 2012 , its Implementing Rules and Regulations (IRR), and other relevant policies,
including issuances of the National Privacy Commission. The Company acknowledges the
right of employees to be informed, object to processing, access and rectify, suspend or withdraw Personal Data, and be indemnified in case of damages pursuant to the provisions of the DPA.
website. If we are required to use Personal Data in a manner different from that stated at the time of collection, we will notify the employee, who will have a choice as to whether or not we can use the Personal Data in such a way.
How to Contact Us
For any queries, clarifications or requests on any aspect of this Privacy Statement, the exercise of rights pertaining to Personal Data or to discuss our processing of an employee’s Personal Data, please contact the HR department at (02) 7205485.
1102 Antel Global Corporate Center
Dona Julia Vargas Ave, Ortigas Center, Pasig
(+63) 2 7720-5485
Mon – Fri 8:00 AM- 6:00PM
© Infobuilder Technologies, Inc. 2019